publication

Your privacy and data

Published

By Civil Service LGBT+ Network

This policy is in beta. We’re still testing the details. Send us feedback.

The Civil Service LGBT+ Network is an volunteer-led employee network for the UK Civil Service; we follow Civil Service policies and procedures.

This policy explains how we use any personal information we collect about you when you use this website, register as a member of our network, or use our services.

What information do we collect about you?

When you register as a member of the Civil Service LGBT+ Network we collect some personal data about you. We may also collect this information when you register for our events or complete voluntary surveys. Website usage information is collected using cookies.

How will we use the information about you?

We collect information about you so that we can:

  • send you tickets to events you register for, and keep you informed about changes to event details
  • send you information we think might be of interest to you about LGBT+ issues in the Civil Service through our regular newsletter
  • follow up with you when you submit information to consultations or similar activities
  • understand who our members are so we can plan our work to be relevant to our membership
  • improve our website and newsletters

So that we can provide you with services, we use your data when:

  1. you have given explicit consent: we sometimes explicitly ask you to give clear, explicit consent for us to use your personal data
  2. it is in our legitimate interests: we sometimes use your personal data when it is necessary to do so

In all cases, we use this data so that we can provide you with services or information that is relevant to you as an LGBT+ civil servant, ally or other person interested in our work, and inline with our constitution1.

Where we collect sensitive personal data, like information about your sexual orientation, gender identity, ethnicity or whether you have a disability, this is processed on the same basis2.

We will not share your personal information with other organisations for marketing purposes.

We use several third party services to store and use data you provide to us, so that we can provide our services to you. These include MailChimp (for our newsletters), Eventbrite (for our events management), Typeform and SurveyMonkey (for our surveys and consultations) and Google Apps (for our email and office software).

Membership of the Civil Service LGBT+ Network and opting out

By joining our newsletter, you become a member of the Civil Service LGBT+ Network. You can opt out of receiving our newsletter and related marketing communications at any time.

If you no longer want to receive these emails, you can unsubscribe.

Access to your information and correction

All our membership information is stored in our newsletter service, provided by MailChimp. To access the information we hold about you, click the “update preferences” link at the bottom of any of our newsletters sent to you.

Information you provide to us as part of registering for events is stored by Eventbrite. You can access data held by Eventbrite by contacting privacy@eventbrite.com.

You can also contact us directly and we will provide you with the information we hold about you. It may take up to 30 days to process your request.

Cookies

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical repots on website activity.

For further information visit www.aboutcookies.org.

You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Other websites

Our website contains links to other websites. This policy only applies to this website and to the Civil Service LGBT+ Network, so when you link to other websites you should read their privacy policies.

Changes to this policy

We keep this policy under review. Any updates to this policy will be published on this website. This policy was last updated on 27 April 2018.

Informing you of changes or issues

If we make changes to the way we process your information, or we identify an issue with the way data is being managed, we will publish a notice on our website.

Read all notices

How to contact us

Please contact us if you have any questions about this policy or information we hold about you.

  1. We process this data on the basis of Article 6(1)(a) and 6(1)(f) of the General Data Protection Regulation of the European Union. 

  2. We process this data on the basis of Article 9(2)(a) and 9(2)(d) of the General Data Protection Regulation of the European Union.